TESL Trainer/PTCT Instructor Approval Application

I. Introduction

TESL trainers (Theory Instructors, Methodology Instructors, Practicum Supervisors, and Academic Coordinators) working in TESL Ontario accredited TESL training programs and Post TESL Certificate Training (PTCT) instructors teaching TESL Ontario approved PTCT courses must hold valid (new or renewed) TESL Ontario Certificate of Approval.

This application guide is for instructors who would like to seek the TESL Ontario approval for the roles mentioned above.

TESL trainer/PTCT instructor approval is an annual renewal and is automatically renewed when you renew your standard or accredited TESL Ontario membership.

Please be aware that TESL training programs' and PTCT providers' hiring requirements may go beyond TESL Ontario's approval requirements. Accredited TESL training programs and approved PTCT providers are listed at TESL Training Programs and PTCT Courses, respectively.

Any applicant who is denied the TESL Ontario accreditation/approval shall have the right to appeal the decision to the TESL Ontario Appeals Committee within three months from the date the decision has been made. Please be aware that the degree and English language proficiency (ELP) requirements of the TESL Ontario accreditation/ approval are "non-appealable" requisites. For details about filing an appeal, please go to Appeals.

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II. Required Qualifications

Theory Instructor

1. TESL Ontario standard membership in good standing

2. Master's degree or PhD in TESL/TESOL, applied linguistics, linguistics, second language acquisition,  adult education (with a focus on TESL), or a comparable field with a strong concentration of courses relevant to the theory and practice of TESL such as phonetics, phonology, syntax, morphology, semantics, English grammar, second language acquisition, pragmatics, language teaching methods, and language testing.

3. Proof of English language proficiency (ELP) - Please look at "Section III" below for details.

Methodology Instructor

1. TESL Ontario standard membership in good standing

2. University degree and TESL-related training:

  • Option 1: A minimum three-year Bachelor's degree (or a Master's degree or PhD) in TESL/TESOL, applied linguistics, linguistics, second language acquisition,  adult education (with a focus on TESL), or a comparable field with a strong concentration of courses relevant to the theory and practice of TESL such as phonetics, phonology, syntax, morphology, semantics, English grammar, second language acquisition, pragmatics, language teaching methods, and language testing.
  • Option 2: a minimum three-year Bachelor's degree (or a Master's degree or PhD) in any field plus the TESL Ontario Language Instructor Certificate of Accreditation, or a TESL certificate from a TESL Ontario accredited TESL training program, or documented TESL training which equates to or exceeds training included in a TESL Ontario accredited TESL training program.

3. Proof of English language proficiency (ELP) - Please look at "Section III" below for details.

4. A minimum of 2000 hours of documented experience teaching adults in English as a second language programs, including at least 1400 hours in Canada

Practicum Supervisor

1. TESL Ontario standard membership in good standing

2. University degree and TESL-related training:

  • Option 1: A minimum three-year Bachelor's degree (or a Master's degree or PhD) in TESL/TESOL, applied linguistics, linguistics, second language acquisition,  adult education (with a focus on TESL), or a comparable field with a strong concentration of courses relevant to the theory and practice of TESL such as phonetics, phonology, syntax, morphology, semantics, English grammar, second language acquisition, pragmatics, language teaching methods, and language testing.
  • Option 2: a minimum three-year Bachelor's degree (or a Master's degree or PhD) in any field plus the TESL Ontario Language Instructor Certificate of Accreditation, or a TESL certificate from a TESL Ontario accredited TESL training program, or documented TESL training which equates to or exceeds training included in a TESL Ontario accredited TESL training program.

3. Proof of English language proficiency (ELP) - Please look at "Section III" below for details.

4. A minimum of 2000 hours of documented experience teaching adults in English as a second language programs, including at least 1400 hours in Canada

5. A minimum of 120 hours of  documented experience teaching Theory and/or Methodology in TESL training programs accredited by TESL Ontario

Academic Coordinator

1. TESL Ontario standard membership in good standing

2. Master's degree or PhD in TESL/TESOL, applied linguistics, linguistics, second language acquisition,  adult education (with a focus on TESL), or a comparable field with a strong concentration of courses relevant to the theory and practice of TESL such as phonetics, phonology, syntax, morphology, semantics, English grammar, second language acquisition, pragmatics, language teaching methods, and language testing.

3. Proof of English language proficiency (ELP) - Please look at "Section III" below for details.

4. A minimum of 2000 hours of documented experience teaching adults in English as a second language programs, including at least 1400 hours in Canada

5. A minimum of 120 hours of  documented experience teaching Theory and/or Methodology in TESL training programs accredited by TESL Ontario

PTCT Instructor

1. TESL Ontario standard membership in good standing

2. Master's degree or PhD in TESL/TESOL, applied linguistics, linguistics, second language acquisition,  adult education (with a focus on TESL), or a comparable field with a strong concentration of courses relevant to the theory and practice of TESL such as phonetics, phonology, syntax, morphology, semantics, English grammar, second language acquisition, pragmatics, language teaching methods, and language testing.

3. Proof of English language proficiency (ELP) - Please look at "Section III" below for details.

4. A minimum of 2000 hours of documented experience teaching adults in English as a second language programs, including at least 1400 hours in Canada

5. A minimum of 200 hours of documented experience providing training to adults in a PTCT content area recognized by TESL Ontario:

  • Occupation specific language instruction
  • Standardized test preparation ( e. g. IELTS, CAEL)
  • Teaching pronunciation
  • Teaching English for Academic Purposes
  • Ed Tech (Use of technology in teaching and learning)
  • Advanced grammar

6. Proven expertise and documented extensive trainng in a PTCT content area recognized by TESL Ontario

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III. Proof of English Language Proficiency (ELP)

If you have studied on-site full time to complete a minimum three year degree program with English as the language of instruction in one of the countries listed below, your degree or official transcript or Canadian equivalency report is your proof of ELP.  Please note that in some cases, transcripts may be requested to determine the length of the program.

Canada Benin Ghana Republic of Ireland Turks and Caicos Islands
Anguilla Bermuda Grenada Saint Kitts-Nevis Seychelles United Kingdom
Antigua and Barbuda Botswana Guyana Sierra Leone United States
Australia British Virgin Islands Jamaica South Africa Uganda
Bahamas Cayman Islands Montserrat St. Lucia US Virgin Islands

If you have completed a minimum three-year online/distance degree program with English as the language of instruction in one of the countries listed above, a combination of your degree or official transcript or Canadian equivalency report and an ELP test report indicating the scores required for listening and speaking skills, as shown in the table below, is your proof of ELP

If you have not completed a degree program (as described above) in one of the countries listed, you should take an ELP test and obtain the required scores as specified in the table below. Please note that TESL Ontario accepts a combination of two test reports (for the same ELP test taken twice or for two different ELP tests) indicating that all required scores have been met. Also, TESL Ontario accepts ELP test reports up to 5 years after the test date. Test reports older than 5 years are considered on a case-by-case basis.

Recognized ELP Tests Required Scores
   IELTS Academic    Listening: 7  Reading: 7  Writing: 7  Speaking: 7
   CanTEST    Listening: 4.5  Reading: 4.5  Writing: 4.5  Speaking: 4.5
   CAEL    Listening: 70  Reading: 70  Writing: 70  Speaking: 70
   TOEFL    Listening: 24  Reading: 24  Writing: 27  Speaking: 24
   MELAB    Listening: 87  GCVR: 87  Writing: 87  Speaking: 4-

If, prior to doing  your university education,  you have completed grades 6-12 (each grade completed in one full school year) with English as the language of instruction in one of the countries listed above, your grade 6-12 report cards are your proof of ELP.

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IV. Getting Copies Authorized

The individuals listed below may authorize copies of your original documents:

In Canada: a TESL Ontario staff member (when submitting your application to the TESL Ontario Office in person), notary public, commissioner of oath, lawyer, senior university/college officer or professor, public school principal, signing officer of a bank, medical doctor, minister of religion, or police officer.

Outside Canada: the Canadian Embassy or the Consulate

Authorization by other officials may be accepted.  Please contact TESL Ontario at accreditation@teslontario.org

Please provide the authorizing party with an accurate photocopy to sign when you show the original document. The authorization should include: full name, title, address, telephone number, signature, date, and a statement to this effect: "This is a true copy of the original."

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V. Required Documents

Please make sure to review the "Required Qualifications" section above before going through this section. Also, please note that TESL Ontario does not accept documents in any languages other than English.

This table indicates which of the documents listed below you should submit for approval for each role:

Documents Required for Theory Instructor role

Documents Required for Methodology Instructor role

Documents Required for Practicum Supervisor role

Documents Required for Academic Coordinator role

Documents Required for PTCT Instructor role

#1, 2, 3 #1, 2, 3, 4, (9) #1, 2, 3, 4, 5, (9) #1, 2, 3, 4, 5 #1, 2, 3, 4, 6, 7, 8

1. completed and signed Application Form A-5: TESL Trainer Approval (below)

2. original or authorized photocopy of official degree transcript (indicating that the degree has been conferred) from an accredited institution located in Canada 
OR
original or authorized photocopies of official degree transcript (or, if applicable, its official English translation) AND a basic Canadian degree equivalency report for degrees obtained from accredited institutions located outside Canada- TESL Ontario accepts degree equivalency reports prepared by any one of the members of the Alliance of Credential Evaluation Services of Canada (ACESC) including the following agencies:

For a complete list of ACESC members, please go to http://www.canalliance.org/index.en.stm

3. original or authorized photocopy of proof of English language proficiency- Please look  at Section III above for details.

4. original or authorized photocopies of confirmation letters from employers attesting to a minimum of 2000 hours of successful experience teaching adults in English as a second language programs, including at least 1400 hours in Canada

5. original or  authorized photocopies of confirmation letters from employers attesting to a minimum of 120 hours of  successful experience teaching Theory and/or Methodology in TESL training programs accredited by TESL Ontario

6. original or  authorized photocopies of confirmation letters from employers attesting to a minimum of 200 hours of successful experience providing training to adults in a PTCT content area recognized by TESL Ontario

7. original or  authorized photocopies of letters from employers  providing evidence of the applicant's expertise and experience providing training to adults in a PTCT content area recognized by TESL Ontario

8. original or authorized photocopies of certificates, diplomas, or degree transcripts attesting to the completion of extensive training specific to a PTCT content area recognized by TESL Ontario

9. original or authorized photocopy of a TESL certificate from a TESL Ontario accredited TESL training program, or TESL certificates/transcripts attesting to the completion of TESL training which equates to or exceeds training included in a TESL Ontario accredited TESL training program.

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VI. Fees

1. Non-refundable application fee

  • $120 for the first application , or
  • $70 for a subsequent application (for approval for more roles)

2. Annual Standard Membership fee of $74 (Not applicable to current members of TESL Ontario, non-refundable as of the application approval date)

Fees shown do not include applicable taxes, which will be added.  You can pay the applicable fees by VISA, MasterCard, American Express, cheque, or cash (in person). If paying by cheque, please write separate cheques for the application  fee and  the annual standard membership fee (both payable to TESL Ontario).

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VII. Application Process Steps

1. Print and fill out the Application Form A-5: TESL Trainer/PTCT Instructor Approval.

2. Mail or deliver the completed Application Form A-5, the required documents, and your payment to TESL Ontario (27 Carlton Street, Suite 405, Toronto, Ontario, M5B 1L2) If mailing your original documents, please send your application package by registered mail and include a self-addressed, self-stamped, registered-mail envelope for the return of your original documents. You may also pick up your originals from the TESL Ontario Office at any time.

3. In a maximum of six weeks from the date your application form, all required documents, and payment have been received, your file will be reviewed and you will be informed of the result by email.

Through this application process, you may be approved for one or more roles depending on your documented qualifications at the time of application.  To apply for approval for more roles, you may submit  a subsequent application (Application Form A-5), along with the additional required documents, whenever you are ready to do so. The fee for a subsequent application is $70.

Please Note! For operational reasons, TESL Ontario reserves the right to extend the application processing time, as necessary. TESL Ontario may request additional documentation beyond the requirements described above. All submitted documentation and information will be kept confidential. We strongly recommend that you keep photocopies of all submitted forms and documents for your own records. The requirements of the TESL Trainer/PTCT Instructor approval or reinstatement may change without notice.

Questions?  If you have any questions or concerns, please contact Reza Mazloom-Farzaghy, Accreditation Services Manager, by email at reza.mazloom@teslontario.org or by phone at 416-593-4243 x. 205.